ADMINISTRATIVE TASK LIST

​ These are typical administrative tasks, but this is not a complete list:

• Keep track of supplies, order supplies as needed, stay within budget guidelines
  
• Keep Center tidy and organized; (a cleaning person provides weekly cleaning)
• Create (using Canva)  or arrange for creation of event signage, brochures, letterhead, etc.
• Order items from printer (business cards, brochures)
• Keep Center windows current with JCIRA and other relevant event signage
• Occasionally create educational displays on the Center’s interior walls
• Stay in compliance with JCIRA’s security plan for evacuation, natural disasters, unwanted visitors, etc. 
• Maintain log about who comes into Center, why, how many people, and create monthly report
• Help brainstorm and coordinate events at the Center
• Maintain JCIRA/Center calendar (only person who can update JCIRA calendar)
• Open, staff, and close the Center according to the open hours schedule.
• Greet all visitors to the Center and help them feel at home.
• Refer them to services as needed or to other staff depending on need
• Follow-up on if they received services, challenges
• Attend Staff and Center team meetings as scheduled (currently twice/month each)
• Set up for ESL classes weekly, order books/materials for ESL class, other admin tasks
• for ESL teacher as needed
• Tech support and set up for meetings and JCIRA staff and Board
• Maintain/update Mailchimp and Simpletext contacts regularly
• Create forms, for example, for JCIRA program participation
• Check [email protected] account daily and respond to or forward emails as necessary
• Prepare a written monthly report for the JCIRA Board
• Track volunteer hours for JCIRA volunteers; include this information in the monthly board report.

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